Are Macs Viable In Law Firms?

I love technology.  It is exceedingly difficult for me to not purchase the latest gadget, and eventually I succumb regardless of my intention.  Therefore, I own both a Mac and PC even though I have no practical use for a Macintosh.  But they are now using Intel chips!  And Windows can get so irritating – can’t I just use a computer and it work as intended?

Well, that was my intention in purchasing the Mac.  I heard all the great things from Mac folks.  They are a die-hard group that nearly died before Steve Jobs came back to the company and did an incredible imitation of Bill Gates – except to cool people rather than geeks.  That is, if you find a guy wearing a black mock turtleneck cool.

The question for me, however, wasn’t whether I was going to learn how to run Mac applications – they were way too expensive for me – it was whether I could run Windows inside of OSX, Mac’s operating system.  So, my first foray into the Mac world was definitely through the lens of someone wanting to keep his desktop, but just access it through another operating system.  A thoroughly weak reason to purchase a computer (which ended up being a 15 inch MacBook Pro).  However, shortly after blowing a few hundred on a few virtual machine apps (Parallels Desktop and VMWare Fusion) and feeling my lap burn from the intense heat generated from running both applications, I realized I was wasting my time.  This is a Mac.  Don’t run Windows on it unless you have to.

From that point I set out to learn how to use it on its terms.  In many ways it reminded me of the old OS/2 Warp look and feel, but definitely mature and full of features.  But can it run my office?

The simple answer is no.  I know of no legal software vendor who is actively developing Macintosh native applications – at least any that write to a database.  So in my view, the debate is dead in the water until Apple or a software developer on that platform begins to cater to attorneys.  There are some tempting technologies that may make platform irrelevant – for example, cloud computing – but these are still emerging technologies and last I checked law firms were not cutting edge in utilizing technology.  Cloud computing is a newer model where a vendor sells a web application that is hosted on their end but accessible on any compliant web browser.  This simplifies roll out, training, and administration.  It also holds confidential business information off-site.  In my world that won’t do.  There are ways to host web applications locally but you’d best find a good consultant or an in-house developer or you will be nickel-and-dimed to death by vendors.

I use mine primarily to manipulate images, video and other intensive artistic endeavours that PCs are getting better at doing but are far behind Apple in perfecting.  In a legal environment that pretty much limits its usefulness to marketing, website development etc.

I know of some firms who have attorneys who just like the look and feel of the Mac keyboard and the superior touch pad (that allows you to scroll by using two fingers, for example).  Still, the key to them is connectivity to a Windows environment.  Windows Terminal Services allows just about any platform to connect to a server and run applications as if you were sitting at your desk using Windows.  This allows anyone with a prior propensity to use a Mac the ability to use it at work.  But this technology has been around for a while.

The bottom line, in my opinion, is that whatever platform your end users prefer, the back end is still going to be Windows.  With the relatively stable Windows XP and the coming Windows 7 (which, like every other version of Windows, incorporates some of the best ideas from Apple into it), the only reason I see at this time to use a Mac is to just want to use a Mac.  Administratively and for the end user, there are complexities you must overcome that are on top of what other Windows users already face (unless you run the entire network through terminal services).  

Therefore, I see no reason for using Macs in the law firm unless you just want to be cool.  And I mean the figuratively, because if you run either of the virtual machine applications listed above on a MacBook, your desk/lap/whatever the laptop sits on will be searingly hot.

If your firm uses Macs and your experience differs from mine, please feel free to share your experiences in the comments section.

False Sense Of Security Still Prevalent Among Law Firms

In spite of overwhelming evidence that the booming economy enjoyed practically uninterrupted for the past 20 years has ended, at least for the near term, many law firms are still optimistic of their 2009 prospects.  I beg to differ.  I believe 2009 will start a strong shift in the make-up of many law firms due to the lack of any planning for the economic conditions.

Who can blame attorneys for being optimistic?  Regardless of the economy since at least the early 1980′s, lawyers have enjoyed consistently increased business and profits.  This has led to a complacency and a denial of the economic conditions that are facing the country.

Law firms aren’t alone.  In fact, the “big three” auto makers (Ford perhaps excepted) are acting out of a similar denial as they attempt to scare Congress and the President into paying for their internal problems.  Who didn’t see the failure of GM coming?  Was no one noticing the extravagant pensions being offered to the employees?  Did anyone who dared notice believe the ever slimming margins would cover the ever growing benefits?   Not likely.  As the Legislative and Executive branches delve deeper into the phantom pockets of our tax base, a  nice summary of the fallacy of “avoiding acting like Herbert Hoover” has been inked in an opinion piece by Todd J. Zywicki in the Wall Street Journal.

Law firms, though not nearly in the long-term slide as the domestic auto industry, is more sensitive to this economic downturn than many attorneys would like to admit.  Many firms have been spoiled by margins that exceed 50% without spending more than a passing glance at the indicators that led them to such bounty.  The issue isn’t so much a drop-off in business, though some firms who specialize in areas that are in the midst of collapse will certainly feel the pain.  Rather, the issue is how firms will retain good talent, retain their expected incomes and avoid layoffs of associates.

These are regular issues for most industries but are foreign to the mid-size law firm.  Many firms pride themselves in their “family” atmosphere, which includes the bratty sibling rivalries that are tolerated when times are good.  Salary incongruousness may seem a bothersome itch when profits are high, but once the deadwood becomes heavy the scratching becomes intolerable.  Some may panic to find their balance sheet showing a loss without ever seeing it coming.  Drastic change is put into place – at a time no worse to prepare.  No more is it wise to visit a market when hungry than to suggest change while in the midst of a spiral.

Yet our economy has afforded all of us time to prepare.  It was suggested by many (myself included as far back as March) that our economy was in for some hard times.  Firms with the foresight and gumption to plan and hold timekeepers accountable for providing not only quality service to their clients but ensuring prompt billing and payment for the betterment of the long term financial health of the firm are in a position now to profit over the firms who were complacent.

It’s not too late, however.  Many firms are just now seeing the first bumps in the road.  It is my opinion that the economic downturn is just now really beginning to hit middle America.  The massive layoffs (over 533,000 in November) are an indicator that the many months of body blows caused by the collapse of the credit and housing markets (not so unlike what happened in the late 1920′s, speaking of Herbert Hoover) are finally taking its toll.  The question now is, where is the bottom?

No one knows.  That is a troubling concern that should make you want to hug every dollar your firm receives and not let go of it.  In times such as these, power goes to those who hold cash.  This may change if our government attempts to over-spend its way out of our economic downturn (thereby devaluing the dollar, leading possibly to hyperinflation combined with stagnant productivity – a prescription for the “d” word), but as of right now, many believe that the economy should rebound sometime in 2010.

In my opinion, firms need to pay more attention to the profitability of each fee earner and place more emphasis on marketing activities and their key profit drivers.  Please feel free to email me (by clicking here) if you would like some ideas on how to not only retain your current income, but increase profits during an economic downturn.

Adobe Acrobat Professional – A Lawyer’s Best Friend

For those who don’t have the professional version of Adobe Acrobat – get it.  There is just too much you can do with this application to not have a copy of it available.  No matter if you practice primarily in litigation or transactional law, Acrobat Pro is a must-have tool for lawyers.

Version 9 adds some new features that are geared to legal professionals:

• Enhanced Redaction and Bates Numbering
• File splitting
• Better Save to Word with flowing text
• PDF Portfolios (Packages on steroids!)
• More powerful Document Comparison

The feature I like best in version 9, though, is the new PDF Portfolios.  Click here to see a video outlining the features of PDF Portfolios.

With the ability to do Bates numbering, redact documents, create forms, collaborate with others, all without sacrificing security, Adobe Acrobat Professional is a must-have application for lawyers.

As an added bonus, Rick Borstein of Adobe has a blog for legal professionals where he provides ways to utilize Acrobat in a legal environment.  You can view his blog by clicking here.

Does Your Law Firm Have a “Level 5″ Leader?

In a recent entry posted to the Harvard Business Review’s Editor’s Blog, Diane Coutu wrote of a deceased Columbia University professor who she describes as a “Level 5 leader”:

“that rare person who can successfully combine drive, intelligence and humility to attract followers and to encourage them to perform to do the best of their abilities.”

Why is such a combination so rare?  From the standpoint of any practicing attorney, humility isn’t common.  Yet in the context of a leader, humility isn’t so much in how you practice but in how introspective you are.  Those who spend time congratulating themselves for their achievements are not preparing themselves for future success.  With this in mind, how can managing attorneys become level 5 leaders?

At first glance, most successful partners have two of the three characteristics off the bat.  Drive and intelligence are hallmarks of any successful lawyer.  Where the disconnect occurs is how they apply their drive and intellect.  Good lawyers use these qualities to represent their clients.  Good managers use these qualities to “attract followers and to encourage them to perform to do the best of their abilities”.

To be an effective leader should require total dedication.  Yet for many firms, the managing attorney is also a leader in productivity.  I have talked to many managing attorneys who are also one of the highest producers in their firms.  To expect them to succeed both as managers and practicing law is not a recipe for success for at least one of their responsibilities.

For firms who can’t afford to have a partner dispense with their billable productivity while managing the firm, consider among other things the following ways to encourage positive results from your managing partner:

• Choose a managing partner who can develop consensus. Many managing attorneys state that they spend as much time building consensus as they do all the other responsibilities of managing the firm combined.
• Choose a managing partner who has a vision of where they want the firm to go. Managing partners must not only drive the vision, they must also develop and nurture it.
• If possible, don’t choose a managing partner from your top producers. To be effective, the managing attorney will have to reduce their workload.  Taking a high producing attorney away from the field will have an immediate negative impact on the firm.  Attorneys aren’t the most patient of people and seeing a reduction in productivity isn’t the best way to support a new managing attorney.
• Encourage “upward reviews“. Getting the best from others may hinge on keeping an open ear to their needs and concerns.  If there are grumbling associates that are either afraid or disinterested in sharing their concerns, they can be like a cancer that becomes hard to eradicate.
• Measure performance. The way to judge how well a managing attorney is focusing their drive and intelligence to encourage those to perform to the best of their abilities is by setting standards and holding everyone, including the managing attorney, accountable for their results.

As noted in the first comment of the blog entry, “such leaders {don’t} focus on {themselves} too much, but on defining a vision, articulating it, and then actualizing it.”  I believe that these qualities aren’t as rare as Ms. Coutu suggests.  On the contrary, I believe most firms have people in their own firm who, with the right support and responsibilities, can develop into such a leader and can provide a great service to the firm.

The devil is in finding them.